CCR enforcement.
A fair hearing,
a clear process.

• Document the Board action, fine amount and any continuing-violation calculation.
• Check statutory fine limits and governing-document authority. The default is $100 per violation and $1,000 in the aggregate unless the governing documents provide otherwise.
• Screen for prohibited fines, including protected garbage-receptacle timing and the special notice period for holiday decorations.
• Verify at least three eligible Board-appointed committee members. Officers, directors, employees and their spouses, parents, children, brothers and sisters are ineligible.
• Establish the applicable quorum and voting rules before the hearing.

• Provide at least 14 days’ written notice and hold the hearing within 90 days after notice issuance.
• Include the owner and any applicable occupant, licensee or invitee sought to be fined.
• Verify mailing or email details in the official records and preserve delivery evidence.
• Prepare the community meeting notice and agenda under the rules applicable to this committee. A community posting does not replace the individual notice.
• Give owners working telephone or electronic participation details.

1. Call the meeting to order when quorum is established and explain the committee’s limited role.
2. Identify the case, record owners and representatives present or absent.
3. Review the Board action, governing provision, notice and exhibits.
4. Invite the owner’s response and relevant questions.
5. Deliberate, record findings and take the required vote.
6. Announce the disposition and assign written findings and follow-up.

An owner’s absence is not proof of a violation. Stop for a material notice, eligibility, quorum or access defect; do not record a decision that did not occur.

A fine may not be imposed if the required approval is not obtained, or if a qualifying cure bars it. Distinguish a majority rejection from a failure to obtain approval. Use the actual vote and reason.

If an approved fine remains uncured, the committee sets the lawful payment date. Do not treat approval as permission to collect immediately.

• Include the findings, result, applicable cure instructions and any payment date.
• For an approved, uncured fine, allow at least 30 days after delivery of the written findings before payment is due.
• Recheck qualifying cure and delivery before posting or collecting a fine.
• Complete the minutes, update the violation record and assign accounting instructions for the exact lawful amount—or no charge.
• Keep notices, exhibits, owner submissions, votes, letters and delivery records together.

Verify any applicable appeal procedure; this guide does not create an appeal deadline.