Florida condominium associations have an online-account obligation with DBPR's Division of Florida Condominiums, Timeshares, and Mobile Homes. Section 718.501(3) required associations to create and maintain the account on or before October 1, 2025. The official Florida Administrative Code identifies June 18, 2026 as the effective date of the amendment to Rule 61B-23.002, Operation of the Condominium Association.
These dates should not be confused. The rule amendment does not turn the statute's earlier account deadline into a new future deadline. A board reviewing compliance now should verify the association's actual account, responsible contact, and outstanding reporting requests rather than assume that someone completed the task during a prior management term.
Assemble the information the statute identifies
Section 718.501 describes the categories of information the division may require. They include association contact information, board-member names and titles, management contact information where applicable, and the association website address if there is one.
Building information includes the number of buildings and, for each building, stories, units, age based on the certificate of occupancy, and specified common-element construction. Financial reporting categories include assessment or special-assessment amounts by unit type, purposes, and the names of financial institutions holding association accounts. The statute also addresses requests for a SIRS and related materials.
A central reporting file should preserve the source for each answer. For example, building age should be tied to the relevant certificate rather than a director's estimate. A multi-building community should not substitute one general property description for building-level facts requested by the division.
Separate the state account from other systems
The DBPR account is different from the association's owner portal, corporate registration, and ordinary financial software. Completing one does not establish compliance with the others. Likewise, state reporting and the owner-records website requirements serve different audiences and should be tracked independently.
The statute generally limits how often the division may require information, provides for contact updates within 30 days of changes, and requires at least 45 days' notice of information requirements after the initial account creation. It separately addresses a five-business-day response to a request for a SIRS and associated materials. The actual request and current final rule should be reviewed before calculating any filing deadline.
Practical board checklist
- Verify that the association has the required account and an authorized person responsible for it.
- Reconcile contact details after elections or management changes.
- Build a source-supported building and assessment information file.
- Keep submission confirmations and a log of agency communications.
- Distinguish routine reporting from a specific request carrying its own deadline.
- Obtain the current final rule and agency instructions before relying on procedural details beyond the statute.
This overview verifies the rule's adoption date and explains the statutory reporting framework. It does not reproduce every rule procedure or certify that a particular association's account is complete.
Reviewed November 4, 2026. Florida educational information only. Obtain association-specific legal advice before acting.