A completed structural integrity reserve study is not the end of the association's compliance work. Florida condominium and cooperative statutes impose follow-up requirements after the association receives the study. Boards should record the receipt date and assign responsibility for owner communication, state reporting, record retention, and budget review immediately.
For condominiums, the relevant provisions are in section 718.112(2)(g). Cooperatives have parallel provisions in section 719.106(1)(k). These should not be applied automatically to a Chapter 720 HOA merely because it maintains substantial common property. Building and association applicability must be established under the correct law.
Track the two 45-day tasks separately
Within 45 days after receiving the SIRS, the association must distribute a copy to each unit owner or deliver notice that the completed study is available for inspection and copying on written request. The statutes specify permitted delivery methods, including electronic transmission for owners who previously consented to that form of notice.
Within the same 45-day period, the association must provide DBPR's division with a statement that the study was completed and that it was provided or made available to owners as required. The statement must use the manner and form established by the division. This is a reporting obligation, not a reason to describe every submission as an upload of the entire study.
Keep evidence for both tasks. A database entry does not prove that owners received the required communication, and an email to owners does not prove that the division received the statement. Preserve the submission confirmation, the completed form, delivery records, and the version of the study involved.
Keep related obligations distinct
The statutes also require an officer or director to sign an affidavit acknowledging receipt of the completed study. The board should retain that acknowledgment and make sure the study is included in the association's records.
Separately, section 718.501 allows DBPR to request a condominium's SIRS and associated materials, with a five-business-day response requirement for that request. That is different from the routine 45-day completion statement. A condominium should have a person responsible for monitoring its state account and routing requests promptly.
The study also informs reserve planning and maintenance decisions. Reporting completion does not establish that recommended work has been performed or that the budget is compliant. Those matters need a separate review with the appropriate professionals.
Practical board checklist
- Record when the final study was received and identify the applicable condominium or cooperative provision.
- Obtain the required officer or director acknowledgment.
- Calendar owner delivery and DBPR reporting as separate tasks with the same receipt-based deadline.
- Verify owner addresses and electronic-notice consents before distribution.
- Save proof of submission and owner communication with the final study.
- Route agency requests immediately and schedule the budget and maintenance review.
A simple completion register helps the board demonstrate what happened without confusing study preparation, receipt, distribution, reporting, and implementation.
Reviewed November 4, 2026. Florida educational information only. Obtain association-specific legal advice before acting.