Accounting » myHomeSpot.com

225 N Pace Blvd

Pensacola, FL 32505

8am-5:30pm; Mon-Thu

8am-Noon, Friday

You Manage Your Community and We will Manage the Books

Full Service Accounting for Do-It-Yourself Boards

An affordable and comprehensive solution for today’s self-managed communities that just need reliable accounting services.
Prices starting at $245/mo

GET A QUOTE

OnSite Management

No one is better equipped to handle this than you! Violations, architectural requests, and common area oversight require boots on the ground.

Your Board Handles

Governance

Lead Annual Meetings, conduct Board Meetings, and handle the meeting minutes. Decide upon the annual budget and plan for expenditures, with our support.

Resident Support

The board knows the community and their neighbors, enabling them to make better decisions about how the community runs and handling questions.

Our Firm will Handle all the Other Details

Volunteer board members can take care of the community and not feel like their board service is a full time job.

All-Inclusive Accounting Services

We manage the finances so you can focus on your community.

White Glove Setup

Kick-Off & Hand-Off Consultation Calls ensure a smooth transition

APPLYING LATE FEES

Lorem ipsum dolor sit amet, consec turlol adip sicin loss elit, sed do eius tempor incididunt.

Collecting Dues

Residents can pay by mail or online by check or credit card. A resident portal allows them to stay informed and access their account.

BANK RECONCILIATIONS

Lorem ipsum dolor sit amet, consec turlol adip sicin loss elit, sed do eius tempor incididunt.

Paying the BILLS

Every bill is imaged and sent to you by email for online approval with next day payment issuance.

FINANCIAL REPORTING

Lorem ipsum dolor sit amet, consec turlol adip sicin loss elit, sed do eius tempor incididunt.

Affordable and Comprehensive

Prices starting at $245/mo

Let us collect and protect funds, pay bills, provide timely and accurate financial reports, and make the Board’s job easier.

Free Setup and Onboarding!
Online Board and Resident Portal included!
Email Notifications and Statement Delivery Included!
Expert guidance included!
Free Access Device Sales
Free Closing Portal

The Board Portal

All homeowner views

Accounts Payable Approval and History
Real-Time Financial Reports
Homeowner Directory
Live Bank Account View
Violation Management Tool Available
Architectural Requests Tool Available
Board Member How-To Videos

The Homeowner Portal

Association Documents
Buy Access Devices (Pool/Gate Keys, etc)
Real-Time Financial Statements
Account Ledger View and Online Payments
Payment Reminder and Confirmation
Personalize Communication Preferences
Calendar & Events
Mobile App Available

FREQUENTLY ASKED QUESTIONS

How Much Does Accounting Assistance Cost?

Prices are based on unit count and type of Association. Contact us today at inbox@myHomeSpot.com or 850-453-5555 to speak with a team member to find out how we can assist your community.

What Documents are Needed for Setup?

Articles of Incorporation, ByLaws, Declaration of CCRs, Tax ID Number, Homeowner List, current budget and past financials.

Financials should end the calendar month prior to transition and you will need to submit the following reports: Chart of Accounts, Trial Balance, Income Statement, Balance Sheet, Vendor Contact List, YTD Vendor Payment Summary, YTD General Ledger, Full Account History for each Homeowner, Bank Reconciliation Statement, Bank Statement and possible some other documents.

How are invoices for the association paid?

All invoices other than those setup on automated draft shall require a board member to review and approve online. All your invoices will be imaged in our secure portal. You will receive an email notifying you of an invoice in your payment que and you will select the expense code, confirm all payment data and then approve for payment. We will handle the printing and mailing of the payment. You will be able to review payment history in your portal along with full audit reports of payment issuance.

When can clients expect to receive their monthly financials?

Monthly financials are uploaded each month at a date chosen by the HOA Accounting team, unless directed by the client with a specific date desired. Typically, within 20 days of the following month.

What banking options are available to clients?

Operating and Reserve accounts are initially set up through First Citizen's Bank (FCB) for all clients. An Association can request to have their reserve and investment funds held at any bank of their choosing. Please email us at inbox@myHomeSpot.com to find out more.

How do clients pay their association dues?

By using the website portal, clients can submit payments by enrolling in AutoDraft or using a credit card & e-check on the portal. Homeowners can also pay via bill pay through their own personal bank or by coupons with a personal check. Questions? Contact us at 850-453-5555.

Who should I call if I have any questions related to my account?

Clients may contact our experts by calling us at 850-453-5555 or emailing us at inbox@myHomeSpot.com.

How do HOA Assist clients receive resale disclosure documents?

Our firm uses HomeWise Documents to transfer resale disclosure documents, dues, current letters and more. Closing document requests can be made at http://Closing.myHomeSpot.com or the link on our website and client portal.

Does HOA Assist facilitate vendor relationships?

Will you facilitate vendor relationships?

Your Board will need to recruit, screen and manage vendor relationships. We will need an IRS form W-9 prior to issuing payments upon approval by the Board.

What is the difference between Delinquency and Collection?

Delinquency services include the charging of a late and interest charge according to your governing documents along with any notification (Email or Postal Mail) to the member after the due date of a charge. Commonly, associations will provide a written notice of delinquency and make a final demand for payment prior to a collection action.

A collection action is commonly the placement of a past due account with a law firm for the collection of amounts owed to the association. Collection companies will often require account history statements, copies of any delinquency letter, a copy of the governing documents or other documents.

Does myHomeSpot.com offer collection services

The Board of Directors is the main point of contact with the attorney of their choosing, however, our team members can provide ledgers for any delinquent homeowners in the community to the Board upon request. In addition, we can place a stop to online payment and portal access on any delinquent homeowner upon request by the Board. Please send these request to inbox@myHomeSpot.com.

Do you offer printing services?

We can facilitate most printing requests at an additional charge upon request by an association board. Examples of such are annual meeting notices, budget mailings, newsletters, etc. A board should send us the documents they would like printed , a proof is then created and sent back to the client to review. Once approved, the documents will be scheduled to be mailed out.

Any specific printing requests can be sent to inbox@myHomeSpot.com.

Will you take homeowner calls?

We will provide a homeowner with access to their online account where they can access all data for the association. We will create an easy email address @myHomeSpot.com for your community that will forward to your entire board to receive additional support from one of your board members.

Do you oversee an association's audit, reviews, and/or taxes each year?

We can provide the Board/CPA of their choosing with financials to conduct an audit, review, or taxes upon request. Please send these requests to inbox@myHomeSpot.com.

Do you provide any guidance or assistance on insurance recommendations?

We can provide board with contact information of trusted Insurance Agents upon request. Please send these requests to inbox@myHomeSpot.com or call us at 850-453-5555

Does you provide any guidance or assistance on reserve investment recommendations?

We can provide board with contact information of trusted banking representatives upon request. Please send these requests to inbox@myHomeSpot.com or call us at 850-453-5555

Associations can save thousands of dollars by self-managing

Keep your community compliant and easily retain volunteers to be the Treasurer

This is exactly what we were looking for! Our board loves having all the financial information at our fingertips and so do our residents.

Carolina M.

HOA Treasurer

Paying our bills is super easy - it takes me maybe 20 minutes a month and its as easy as selecting a drop-down expense acccount and hitting the approve button.

Peter R.

HOA Treasurer